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Large-Scale Transportation

GoHammerhead provides large-scale transportation solutions designed to manage the movement of large groups of thousands of guests or more. The fleet we source always consists of premium mini-buses and coaches. However, large-scale solutions may require a hybrid approach with multiple service-level tiers, involving smaller VIP vehicles as well.

Event Transportation Coordinator Staff

What to expect?

For reliable & efficient event transportation at-scale, up to thousands of guests.

  • • Transportation plan incl. load zones, routing, staffing, signage
  • • Fleet sourcing and contract negotiation
  • • Real-time budget management
  • • (White-label) online booking options
  • • Credential creation and accelerated fulfillment
  • • GPS vehicle tracking and ridership reporting
  • • (On-site) project management

Common customer pains and our solutions

Challenges

Managing distinct expectations
Diverse guest groups have distinct expectations, requiring effort to deliver tailored experiences without compromising quality.
Aligning timelines
Misaligned vendor and stakeholder timelines delay preparations, increasing workload and pressure as the event nears.
Personalized attention at scale
Scaling personalized attention becomes difficult, risking a less premium feel and lower event quality for attendees.
Quality standards regardless of locations
Inexperienced local staff may lack hospitality standards, making it challenging to source skilled, aligned personnel globally at scale.

Designed solutions

Flexible services
We offer flexible services across vehicles, staffing, and guest communication, ensuring solutions fit the event's needs and budget, with tailored experiences for every group.
Proactive communication from single point of contact
With global vendor management experience, our team adapts to different communication styles, acting as your single point of contact and proactively sharing updates.
Focus on key touchpoints
Human interaction makes events memorable, so we focus on key touchpoints to ensure large events feel personal, leaving lasting positive impressions.
Applying transferable event-skills globally
Local knowledge is vital, but skilled and personable staff are key. Our experienced team applies global event skills, supported by locally trained staff in roles suited to their abilities.

What others are saying

“I have been working with GoHammerhead for many years and their professionalism, F1 insider knowledge and ability to always find a solution are exceptional. They are a valued and trusted event partner.”

Nadia Nicola
Account Director

“We have received very positive feedback from all our guests about how much GoHammerhead’s transportation management service enhances their overall experience.”

Catherine Hall
Account Supervisor AT&T and Citrix at the Marketing ARM

“By partnering with GoHammerhead, I know that our complex transport solutions are in safe hands. Their coordination of multiple transport options, sometimes with tight turnaround times, is second to none.”

James O'Brien
Former Director of Operations F1 Experiences

“GoHammerhead works with many brands in F1. They’re dependable, professional, reliable and above competent. Using a local firm is a favourite of brands to save some euros but this often comes back to bite.”

Jonny Odell
Managing Director Rush Sport & Entertainment

“Our team and guests were blown away by GoHammerhead’s different take on transportation, never having realized that transportation does not have to be a ‘necessary evil’ but can complement the event experience.”

Kaitlin Cody
Director of operations

“We have been working with GoHammerhead for years on large & complicated events, and they continue to impress me. Nothing is ever too much trouble. Every member of the team is reliable, professional, and an asset.”

Georgia Constantinou
Production Manager

Impressions of our Large-Scale Transportation Solutions

Bus Transportation Event Shuttles Motorcoach